Creating a tasks KPI from an Action Plan

• What this feature is for
• Creating a task KPI from an Action Plan
• Accessing a task KPI based on an Action Plan
• Viewing and editing a task KPI filter
• Analyzing a task KPI

What this feature is for

The creation of an KPI based on tasks of an Action Plan helps in situations where it is desired to assess or measure the performance of tasks created and designated within a specific context. The assessment can also be carried out based on the number of tasks within that context.

It is expected that a task KPI behaves in the same way as others existing in the system, that is, it is possible to define targets, comparison between periods, among other features. 

Creating a task KPI form an Action Plan

An Action Plan is present in several functionalities of the system, such as Occurrences, Problem Solutions, Initiatives, Projects and Meetings. Therefore, access one of them that contains the context of tasks that you want to create your indicator.

In the upper right corner of an Action Plan, press  icon to “Add Task KPI”.

In the new tab, select the type of measurement, which represents the data source to measure your tasks, either by quantity or progress.

In the case of quantity, the calculation is made according to the number of tasks existing in the selected context. If you select progress, the calculation is done according to the ratio of progress made and expected progress (of execution) of these tasks.

Unlike a common task KPI, the filters to create this KPI are already filled in according to the context in which this Action Plan is located.

Accessing a task KPI based on an Action Plan

After creating your KPI, access the Corporate Performance module, click on KPIs or SpreadSheet, select the Management Plan and Unit that you chose when creating the KPI.

Then, access the task KPI. All KPI items are available, they are: Details, Charts, Tasks, Comments, Problem Solving and Documents.

The KPI data is posted automatically, according to the task updates in the filter. It is necessary to carry out the consolidation of the KPI or the Unit for data to be updated. The minimum possible frequency for it is monthly.

Viewing and editing a task KPI filter

To view the filters that were selected in the creation of the Task KPI, locate it in the Unit and Management Plan that you chose in its creation and click on the name of the KPI.

In the modal that opens, click on the "Details" tab and below, under "Data source (Tasks)", the filters that have been selected will be displayed. This information can also be accessed by clicking on Indicator properties (3 dots next to the indicator name> Properties).

To edit these filters, just click on the "Edit" button and on the modal that opens, click on the filters you want to change and select the new settings. Then, click on the "Save" button.

It is necessary to consolidate the KPI so that the updated data is displayed on the Unit SpreadSheet/KPI pages.